Higher education guidelines for Results Processing Online (RPO) result entry

Fail grade only

Denotes that a student has failed a course by: a) no other numeric grade available for pass/fail grading, b) not submitting any assessment tasks, or c) withdrawing or taking a leave of absence after the deadline for academic penalty date.

Use of NN Grade:

a) When a course has been set up with pass/fail result. Refer to your course guide.

b) A NN should be entered for an enrolled student who did not participate in or submit any assessment tasks for the course. (Do not enter NEX, RNF, or leave the result blank). (1)

c) Students who have officially taken a leave of absence or withdrawn after the academic penalty date will have a system generated NN (previously this was a DNS result that is no longer available for HE students). This result will be displayed in RPO when grade rosters are generated for the Semester. Schools are not permitted to amend this result.

Note: 1. If any work has been submitted and assessed it should be graded and the numeric grade entered. If the student did submit assessable work or did sit the exam(s) but received no credit, the result should be shown as zero.

Pass conceded (pass by compensation)

Reference: Pass by compensation policy

Academic Policies – Assessment

Student progress committee may award a pass by compensation grade in the place of an earned failed grade based on student’s overall performance in a program for a single course in the final semester of study to allow a student to graduate. The rules for use of this grade and exemptions are defined in the Pass by compensation policy.

Supplementary pass

Reference: Supplementary assessment policy

Academic Policies – Assessment

This result is entered by the school using an individual result amendments form. It can only be used when a student successfully completes an approved supplementary assessment task in accordance with that policy.

Result not finalised

An RNF denotes that the assessment is not finalised.

RNF results will be converted to a NN by the Academic Registrar after 3 months from class end date.110 days after the official result release date for the semester to which it applies. The date of this event is published in the academic calendar for each semester. When this occurs Schools are NOT permitted to change that NN back to RNF. The only change allowed will be the entry of the final result.

(3 month expiry of the interim result)

This grade can only be used in the following limited situations:

a)Academic delay in finalising the grade

b) Where a supplementary assessment has been granted as a result of inadequate evidence to determine whether a student has achieved the academic standard required for a pass level of achievement. Supplementary assessment can only be granted in extremely limited situations as described in the Supplementary assessment policy: Academic Policies – Assessment.

c) Where an equitable assessment arrangement is in place. An equitable assessment arrangement can only be granted in accordance with the Equitable assessment arrangement policy: Academic Policies – Assessment.

d)For students enrolled in Work Integrated Learning where the assessment cannot be finalised by University deadline for results entry.

e) For students enrolled in practical placements / industrial placement / vacation employment where the assessment cannot be finalised by University deadline for results entry.

f) For students enrolled in industrial based assessment where the assessment cannot be finalised by University deadline for results entry.

g)A project / thesis was not due for submission until the end of the teaching period.

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Important issues to note when using the RNF grade:

• Where a school changes a RNF to a final grade prior to the deadline for upload of results it can be done in RPO. If the change occurs after this date it will have to be done via individual result amendments on the Amendments to grades after publication form (DOC 49Kb 1p) (login required).

a) Any delay in marking and entering results will effect the following:

• the determination of the student’s academic progress (in particular identifying students ‘At Risk’) during the SPC meeting (held the week prior to the official results release date)
• Students cannot graduate with any missing results. A RNF is considered a missing result

A WDR result will be automatically generated by the system where a student has withdrawn from a course (or taken a leave of absence/cancelled program) after census and prior to the last day to ‘drop’ courses without academic penalty dates as outlined in the academic calendar for each semester.

You can not amend a WDR grade either on RPO or via an amendment into PeopleSoft.

The WDR grade is the correct grade the student should receive.

This result will be displayed in RPO when grade rosters are generated for the semester.

Alternative assessment

Reference: Special consideration and Equitable assessment arrangement policies Academic Policies – Assessment .

(6 month expiry of the interim result)

Alternative assessments can only be granted via the formal special consideration or an equitable assessment arrangement process. Where a student has been granted an alternative assessment, the academic for that course, a school administrator and the student will have been notified by the Academic Registrar.

Extension of time

Reference: Special consideration policy

Academic Policies – Assessment.

(3 month expiry of the interim result)

Extensions of time can only be granted via the special consideration process by the Academic Registrar for extensions greater than 7 calendar days.

When an extension of time has been granted as an outcome of a Special consideration application, the student, course coordinator and a school administrator will have been notified by the Academic Registrar.